People need to work out what the minimum is that they need to know in order to deal or understand the parts of their life. Suppose a person wants a particular phone number, he does not read the whole phone directory. He just surfs on Google or read the specific section of directory which contains that number. Similarity whatever information an individual needs usually has a minimum requirement. Anything above that is information overload. For example, organizations only need one trade magazine or newsletter to have the latest information about industry, not four or five.
To pace up with work, hobbies, finances and all other parts of individual’s life; he needs information. In reality we all receive far more information than we can ever grasp or use. The information overload usually comes from:
Junk mail Advertisement
It is amazing to label all information as equally important. We need to work out what we need to know and how to absorb it and deal with unwanted information. This small self-assessment is very helpful in this regard:
- Have you got a bundle of magazine and books waiting to be read?
- Do you read all your E-mails?
- Do you read every word of organization’s material?
- Do you watch a lot of T.V and listen to the radio?
Any one answer in affirmation means that you are dealing with more information than necessary.
People must need to work out what is the minimum level of information required to be acquired. Typically people have to read newspaper, magazines, books reports, e-mail and letters during the course of a week. Some of these will be directly related to their work; others will be for pleasure only.
Following tips are of great importance in context with information over load regarding books and articles.
- When you read book see the chapter list to get idea of the content.
- Scan the index to see what is covered in how much detail.
- Must read the introduction.
- In case of documents and articles read the relevant sections.
Usually there are five kinds 0f reading:
- Detailed Reading
- Slow Reading
- Preview Reading
- Rapid Reading
Detailed reading is normally for detailed study, for example reading of a legal document. Slow reading is for novels and fiction related books. Preview reading is for having a general idea about the topic. Skimming involves reading across the pages of the book. Rapid or speed reading is very useful skill to have. Rapid reading style is very effective method to deal with the problem of information overload.
People don’t need all the information that is bombarded on them on daily basis. They must screen out unimportant and irrelevant information throw in front of them. Reduce the reading material and keep a special file for reading during spare time. Don’t listen or watch T.V or Radio programs indiscriminately. Control e-mail by filtering options. Learn to listen effectively it saves times. Take notes while reading or listing. Learn to read for information-not in full. You don’t need to know everything-only where to find it. Use transition time well for reading purposes.
An appropriate quote of Susan Orleans will sums up the whole thing, she said “Unlimited choice is paralyzing. The internet has made this form of paralysis due to option over lead a standard feature of comfortable modern life”