Do not confuse busyness with productivity.
Highly productive people are often less busy than those who are overworked and overwhelmed.”It’s not enough to be busy, so are the ants. The question is, what are we busy about?” – Henry David Thoreau
Do not confuse the urgent with the important.
Last-minute distractions from yourself and especially others are not necessarily priorities.”Your time is limited, so don’t waste it living someone else’s life.” – Steve Jobs. “If you want to make good use of your time, you’ve got to know what’s most important and then give it all you’ve got.” – Lee Iacocca
The key to time management is self-management.
“The bad news is time flies. The good news is you’re the pilot.” – Michael Altshuler. For tips on successful self-management, see my articles. Are You a Poor Communicator? How to Improve, Seven Ways to Say “No” and Keep Good Relations, and Eight Keys to Life Hardiness and Resiliency.
Remember the 80/20 rule of time management.
This rule says that 80 percent of the importance of what we do in any given day lies in only twenty percent of the activities. Therefore, if you focus on accomplishing the top twenty percent of the most important tasks, you will feel more productive and satisfied at the end of the day. “One man gets only a week’s value out of a year while another man gets a full year’s value out of a week.” – Charles Richards. “I get paid not by how many hours I work, but by the importance of the problems I solve.” – Anonymous
Use a good day planner.
The best ones give you at least one full page (or screen) per day, with space allocated for each working hour of the day. “I must govern the clock, not be governed by it.” – Golda Meir For more on career success, see five Keys to Enhancing Your Emotional Intelligence, How to Find Your Best Career & Get Paid Doing What You Love, 6 Strategies to Secure Your Job and Advance, and 7 Tips to Successful e-Mail Management.
Separate obligatory time from discretionary time
In your day planner, block out all the times when you’re committed to others to be at a certain place at a certain time, such as meetings, conferences and other appointments. What’s not your obligatory time is your discretionary time. This is the time you can manage. “Realize that now, in this moment of time, you are creating. You are creating your next moment. That is what’s real.” – Sara Paddison
At the beginning of each day, write down a bullet-point list of everything you would like to accomplish this day. “Make use of time, let not advantage slip.” – William Shakespeare”This time, like all times, is a very good one, if we but know what to do with it.” – Ralph Waldo Emerson
Next to each bullet-point item, assign an “A” if this is a “must do” item for today, a “B” for “should do” and a “C” for “could do.” For large projects, break it down into small parts and prioritize. Divide-and-conquer. “For every minute spent organizing, an hour is earned.” – Benjamin Franklin.”The key is in not spending time, but in investing it.” – Stephen R. Covey
Focus on accomplishing your “A” list with your discretionary time. Check off each item as it’s complete. With this system, even if you only accomplish twenty percent of your entire list for the day, you still would have accomplished eighty percent of the most important work. “Until we can manage time, we can manage nothing else.” – Peter F. Drucker
What you don’t finish today.
What transfer to your list for tomorrow and reprioritize.
In conclusion, when we manage our time wisely, we can be at our productive best, so we can enjoy life more and rest “Time equals life; therefore, waste your time and waste of your life, or master your time and master your life.” – Alan Lakein
Courtesy by: www.psychologytoday.com